HR Admin
Job Description
The HR Admin, or Human Resources Administrator, plays a crucial role in supporting the overall functioning of the HR department and ensuring smooth HR operations within an organization. This role involves handling administrative tasks, maintaining employee records, assisting with recruitment processes, and providing general support to the HR team.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Previous experience in HR administration or a similar role is preferred.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Familiarity with HRIS (Human Resources Information System) is a plus.
- Knowledge of labor laws and regulations.
- Proficient in Microsoft Office Suite.
Responsibilities
- Employee Records Management:
- Maintain accurate and up-to-date employee records, including personal information, attendance, leaves, and other relevant data.
- Ensure confidentiality and security of employee records.
- Recruitment Support:
- Assist in the recruitment process by coordinating interviews, conducting initial screenings, and communicating with candidates.
- Support the preparation of job descriptions, job postings, and interview schedules.
- Onboarding and Orientation:
- Coordinate new employee onboarding, including the preparation of necessary documentation, orientation schedules, and the provision of onboarding materials.
- Facilitate orientation sessions to introduce new hires to company policies, procedures, and culture.
- Benefits Administration:
- Assist in the administration of employee benefits programs, including health insurance, retirement plans, and other employee perks.
- Respond to employee inquiries regarding benefits and provide necessary information.
- Time and Attendance Management:
- Monitor and manage employee attendance records, including leave requests and time-off balances.
- Generate reports on attendance and assist in the enforcement of attendance policies.
- HR Communication:
- Facilitate internal HR communications, ensuring timely dissemination of information to employees.
- Assist in preparing HR-related announcements, newsletters, and updates.
- Policy Compliance:
- Support HR in ensuring compliance with company policies and relevant labor laws.
- Assist in the implementation and communication of HR policies.
- Employee Relations:
- Address basic employee queries and concerns, and escalate more complex issues to the HR team.
- Promote a positive work environment and assist in resolving minor conflicts.
- Training and Development Support:
- Coordinate training sessions and development programs for employees.
- Assist in tracking employee training and development progress.
- General Administrative Tasks:
- Provide general administrative support to the HR department, including filing, data entry, and scheduling meetings.
- Collaborate with other departments as needed to facilitate cross-functional activities.